Plant down time record template
A plant down time record keeps a line for every machine on site each day: the hours it worked, the hours it stood, and why. Fill it in before the end of the shift, while the times and the reasons are still known, and keep breakdowns apart, because they're your cost, not the client's.
Free, with no sign-up. A4 landscape, one page. The spreadsheet adds up the totals for you.
What's on it
- Heading
- project, area, date, kept by, shift and sheet no.
- Plant on site
- item, hire or fleet no., owned or hired, hours worked, hours down, down (from, to), reason, what stopped it, moved to and told (who, when), 12 rows, with totals
- Signatures
- for the contractor and for the client
Read the guide
Keeping it in Dayworks
In Dayworks, everything on the hire list is ticked each day against the activities it worked on, or given its down time: the hours it stood and why. Anything on hire that worked on nothing is flagged before the end of the day, and the allocation's plant sheet shows it all.
Other templates
- Daywork sheetRecord the labour, plant and materials used on instructed daywork, with a box for the client's representative to sign on the day.
- Site diaryA day's record for one area: weather, labour, work against the plan, deliveries, visitors and delays, signed off at the end of the shift.
- Daily activity briefing (DABS)Plan each area's activities, plant, permits and deliveries for the shift, with the toolbox talk, key risk and a sign-on sheet.
- Labour allocation sheetBook each person's hours against the day's activities, with totals by person and by activity, so every hour on site is accounted for.
- Toolbox talk recordRecord a toolbox talk: the topic, the key points, questions and actions, and a signature from everyone who attended.
- Permit to work registerLog every permit issued on site: its number, type, location, who issued it and to whom, when it runs out and when it was closed.
- Delay logLog every delay on site from the day it starts to the day it clears: what stopped, what was in the way, who stood idle and who was told.